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On the File menu, select Export > Outlook for Mac Data File.Ĭhoose to filter by category or item type. To export all items in Outlook, select Items of the following types, and then select all the check boxes.Ĭlick the right arrow to continue, and then follow the instructions. The Outlook for Mac Data File uses the. During the export process, you can choose to keep the exported items in Outlook, or to delete them after they are exported. Similarly, you might want to export all your contacts on your home computer and then import them on your work computer. For example, if you want to transfer networking information from your work computer to your home computer, you could export only items that you've assigned to the Networking category. When you export to an Outlook for Mac Data File, you can choose to filter information by category or by item type. This is not available in Outlook 2011 for Mac, but you can set up your own data backup - see Automatically archive or back up Outlook for Mac items. Note: In Outlook for Windows, older Outlook items are archived automatically on regular intervals, also known as AutoArchive. Use Time Machine to automatically archive or back up items in Outlook 2016 for Mac pst file into Outlook 2016 for Mac from Outlook for Windows The Outlook team actively monitors this forum. To request additional export options, visit the Outlook Suggestion Box to leave your feedback. The only export option available at this time is the. I want to export to iCloud or to some other type of archive file Choose Finish.įor information on how to access the data that you've saved in an Outlook for Mac Data File (.olm), see Import email messages, contacts, and other items into Outlook 2016 for Mac. Once your data has been exported, you'll get a notification. In the Save As box, under Favorites, choose the Downloads folder, and click Save. In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue. If all Outlook updates are applied and you still don't see the Export button, look for Export on the Outlook File menu. On the Outlook Help menu, click Check for Updates. Note: Don't see the Export button? Make sure you have the latest version of Outlook.